To keep Deaf Where? a trusted, community-driven events hub, every submission is reviewed against these guidelines. Submissions that do not meet them may be held for further information, edited for clarity, rejected or removed.
1. Before You Submit
Deaf Where? is a self-service platform. Events must be submitted by the organiser, someone officially representing them, or someone who has their permission. Please use the online form rather than sending event details by email or social media. This helps keep listings accurate, fair and community-led.
You do not need to log in before submitting. An organiser account is created automatically using the email address entered on the form. Some organisations use one shared address while others use individual addresses, so check with your team before submitting. The account and event will be connected to that address.
2. What Counts as an Event
An event qualifies for listing when it has genuine relevance to Deaf or signing communities and meets at least one of the following:
- Deaf-led for Deaf people – organised by Deaf people or Deaf-led groups, with an environment designed by and for Deaf attendees
- Delivered directly in a signed language – presented in BSL, ISL, International Sign or another signed language
- Delivered with signed-language interpretation – a spoken-language event providing appropriate professional interpreters for the date being listed
Where possible, signed-language delivery or interpretation should be confirmed on the organiser’s official event page. If it cannot be verified, Deaf Where? may ask for further information before publishing the listing.
We do not list:
- auditions
- job adverts
- private or invitation-only activities
- past or undated events
3. Single Events, Event Series and Duplicate Listings
- Single event – complete the form once for one date and time
- Event series – if the same event takes place on several dates with the same shared details, select “This event has multiple dates” and add up to 11 additional dates, giving up to 12 occurrences in total. Deaf Where? will review the series together and create a separate linked listing for every occurrence
- Events with different details – use separate submissions if the venue, description, access provision, image or booking information differs between dates
- Duplicate submissions – repeated submissions for the same date, time and venue may be consolidated or removed
4. Accurate Language and Access Information
- Event languages – select every spoken and signed language used to deliver the event
- Direct signed-language delivery – if the host or presenter signs directly and no interpreters are provided, select the signed language but do not tick “Sign language interpreters”
- Interpreted events – tick “Sign language interpreters” only when interpreters are confirmed for the listed date
- Additional access – include accurate information about captions, STTR, wheelchair access, hearing loops, quiet spaces and any other relevant provision
5. No Spam or Misleading Promotion
- Strictly no spam – irrelevant links, clickbait, unrelated conferences and off-topic promotions will be rejected
- Accurate contact details required – use the individual or shared email address agreed by the organiser’s team. Submissions using someone else’s details without permission will be deleted
- Relevant promotion only – repeated promotion of unrelated products or services without a clear community benefit may be removed and could lead to the sender being blocked
6. Clear and Respectful Language
- Clear written English – use straightforward wording so the listing is accessible to people with different language backgrounds, including people whose first language is BSL, ISL or another signed language
- Respectful wording – avoid jargon, unnecessary slang, misleading claims and outdated or medicalised terms for Deaf and hard-of-hearing people
- Gender-neutral pronouns – use they or them where a person’s pronouns are not known
- Zero tolerance for discrimination – hate speech, ableist remarks or other exclusionary language may result in immediate removal and suspension of the submitter
7. Before Sending the Form
Please check that:
- the title, dates, times, venue and booking details are correct
- the event includes a clear, good-quality image. It must be at least 1000 pixels on its longest side and 600 pixels on its shortest side; larger images are recommended
- the image description accurately explains the important visual content
- the event-page, booking and video links open correctly and go to the relevant content rather than an unrelated homepage
- the selected languages and access features accurately describe what will be available on each listed date
8. Moderation Process
- Manual review – Deaf Where? checks the event details, organiser information, community relevance, links and signed-language provision
- Timing – most submissions are reviewed within a few days, but it may take longer during busy periods, weekends or holidays. Please submit time-sensitive events as early as possible
- Further information – Deaf Where? may contact the submitter if important details or evidence are missing
- Corrections – if changes are needed, the organiser receives a link to the same event. Log in, update the requested fields and select “Resubmit event for review”; do not create a duplicate submission
- Publication – the organiser receives an email when the event is approved and published
9. Reasons a Listing Might Be Rejected or Removed
A listing may be rejected, held or removed when:
- signed-language delivery or access cannot be verified
- important details are incomplete, inconsistent or misleading
- the event, booking or video links are broken or lead to unrelated content
- the event date is in the past or the end time is earlier than the start time
- another person’s contact details have been used without permission
- the submission is a duplicate, spam, a job advert, an audition or a private activity
- the content is discriminatory, misleading or unrelated to Deaf and signing communities
- the organiser repeatedly ignores requests to correct inaccurate information
10. How to Report an Issue
If you spot incorrect details, spam or another policy concern, use the contact page or email hello@deafwhere.events with:
- the event name and date
- a short explanation of the issue
- any relevant links or screenshots
Deaf Where? will investigate as soon as reasonably possible. For privacy and transparency, please use the contact form or official email address rather than a personal social-media account.
End note
Deaf Where? exists for the community, but it only works with your help. Submit accurate information, keep your event details up to date and let us know when something changes – that is how we keep the website useful, fair and trusted.
Thank you for reading the guidelines. When you are ready, please submit your event. For help with accounts, editing or images, read the Organiser FAQs.
